Roles And Responsibilities Lecture Note

Driver Responsibilities • For long trips, drivers are encouraged to take the following safety precautions: o During long distance trips, drivers should rotate every 2 ½ hours or 150 miles. o No driver should drive more than 10 hours during a 24 hour period. o If there are not enough drivers to rotate, an overnight stay should be planned. • Drive with diligence at all times, following the regulations for the state within which you are traveling. • The number of passengers may not exceed the number of seat belts. All vehicle occupants must wear seat belts while the vehicle is in motion. • Turn off the ignition, remove key and lock the vehicle when unattended. • The driver assumes all responsibility for any fines resulting from traffic or parking violations arising out of the use of a University vehicle. • DO NOT drive while under the influence of controlled substances such as alcohol, drugs, or medications that could adversely affect driving performance. • DO NOT use cell phones while driving a University vehicle. o Exception: Employees may, for work purposes, only use completely hands-free cellular devices that are physically or electronically integrated into the vehicle, if the driver can do so without diverting his or her attention from the road ahead. o There are no exceptions for student use of a cell phone while driving a University vehicle, including use of hands-free cellular devices. • DO NOT pick up hitchhikers or unauthorized passengers. Navigator Responsibilities Drivers are encouraged, whenever possible to appoint a navigator for the duration of travel. The navigator role is intended to support the driver by:  managing trip route including use of GPS or mapping devices,  adjusting any climate control, radio and any other on-board entertainment,  manage all communications including phone calls or text messages  provide a second set of eyes while in transit, ex. while merging, changing lanes  by stepping outside of the vehicle, act as a spotter to ensure clearance while the vehicle is backing up Department Responsibilities  Maintain current MVR records for all drivers driving on behalf of the department  Coordinate delivery of Driver Training including: o Online driver training modules o Road-tests o Driver training should be completed every two years  Appoint a transportation/logistics manager to assist in pre-trip planning for new drivers or new routes that may encounter unique road conditions or weather  Develop and monitor pre-trip vehicle inspection policies checking (at minimum): o o o o o Headlights, turn signals, brake and parking lights Warning lights Tire pressure Seat belts Emergency road-side kit  Develop preventative maintenance policies checking (at minimum): o o o o Braking system Tire tread depth & age Windshield wipers Battery performance  Maintain registrations and vehicle inspections