Future State Mapping AP Invoice Payment Process
=
Vendor
I day
Pick up mail
daily each
morning 8 am
Input in access
database
I day
AP - Verifies that:
eRequester
AP Date Stamp
Invoice in AP
Date entry to
FMS
Invoice and Source Data Matches
Check Arrives
Receiving Signatures
Recommendation: Dual
monitors to help with
processing
Description
Contract
Budget #/ code/ $ in line item
Training Receiving
Amount
Taxes/freight/Use Tax /other
Recommendation:
Continuous flow
Voucher Dist.
Purchasing
Departments
Credit Card
Training Originator
If Incomplete
*add time
Vendor
*Send Back
Black Hole
*Contact made with Originator
Incompletes follow up and
escalation
*Begin Hunt for documents needed to complete
Invoice payment Process
eRequester
interface
Check sent to
vendor
Future State Mapping AP Invoice Payment Process
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