Systems Documentation Techniques Part 3 (1-30)

2 Prepare and use flowcharts to understand, evaluate, and document information systems. 1) The correct label for Shape 1 in the flowchart below is A) Purchase Order 3 B) Purchase Requisition 1 C) Accounts Payable Trial Balance D) Purchase Order 2 Answer: D 2) The correct label for Shape 2 in the flowchart below is A) 1 B) Purchase Requisition 1 C) Receiving Report 1 D) 2 Answer: A 3) The correct label for Shape 3 in the flowchart below is A) Purchase Order 1. B) Purchase Requisition 1. C) Receiving Report 1. D) 4. Answer: B 4) The correct shape for the triangle labeled "Supplier" in the flowchart below should be a A) magnetic tape. B) terminal. C) manual process. D) off-page connector. Answer: B 5) When preparing a document flowchart, the names of organizational departments or job functions should appear in the A) column headings. B) right-hand margin. C) written narrative accompanying the flowchart. D) title of the flowchart. Answer: A 6) Flowchart symbols A) are divided into four categories. B) are unique to the organization creating the flowchart. C) are normally drawn using a flowcharting template. D) eliminate the need for narrative descriptions or explanations. Answer: A 7) Which is a true statement regarding the use of the manual processing symbol in a flowchart? A) If a document is moved from one column to another, show the document only in the last column. B) Each manual processing symbol should have an input and an output. C) Do not connect two documents when moving from one column to another. D) Use a manual processing symbol to indicate a document being filed. Answer: B 8) Which is a true statement regarding a document flowchart? A) A document flowchart illustrates the sequence of logical operations performed by a computer. B) A document flowchart is particularly useful in analyzing the adequacy of internal control procedures. C) A document flowchart is more useful than a data flow diagram. D) A document flowchart is not normally used in evaluating internal control procedures. Answer: B Use the chart below to answer the following questions regarding flow chart symbols. 9) Which symbol would be used in a flowchart to represent a computer process? A) #1 B) #2 C) #5 D) #3 Answer: C 10) Which symbol would be used in a flowchart to represent a decision? A) #10 B) #15 C) #9 D) #6 Answer: A 11) Which symbol would be used in a flowchart to represent an invoice sent to a customer? A) #2 B) #6 C) #1 D) #3 Answer: C 12) Which symbol would be used in a flowchart to represent a general ledger? A) #2 B) #1 C) #6 D) #11 Answer: A 13) Which symbol would be used in a flowchart to represent a manual process? A) #5 B) #6 C) #10 D) #8 Answer: B 14) Which symbol would be used in a flowchart to represent a connection to another part of the flowchart on the same page? A) #4 B) #13 C) #14 D) #9 Answer: C 15) Which symbol would be used in a flowchart to represent a connection to another part of the flowchart on a different page? A) #4 B) #9 C) #14 D) #15 Answer: D 16) Which symbol would be used in a flowchart to represent a file of paper documents? A) #7 B) #8 C) #9 D) #15 Answer: C 17) Which symbol would be used in a flowchart to represent a general ledger master file kept on magnetic disk? A) #2 B) #11 C) #7 D) #8 Answer: C 18) Which symbol would be used in a flowchart to represent customer credit request sent by a sales person to the credit manager? A) #1 B) #2 C) #5 D) #8 Answer: A 19) Which symbol would be used in a flowchart to represent the display of a report on a computer screen? A) #7 B) #8 C) #3 D) #11 Answer: C 20) Which symbol would be used in a flowchart to represent the addition of information about a step represented in another symbol on the flowchart? A) #12 B) #13 C) #11 D) #15 Answer: C 21) Which symbol would be used in a flowchart to represent a payroll master file kept on magnetic tape? A) #4 B) #7 C) #8 D) #11 Answer: C 22) Which symbol would be used in a flowchart to represent a beginning, an ending, or a connection to another procedure? A) #13 B) #14 C) #15 D) #16 Answer: D 23) Which symbol would be used in a flowchart to represent a flow of data or documents? A) #12 B) #13 C) #11 D) #15 Answer: A 24) Which symbol would be used in a flowchart to represent a communication link? A) #12 B) #13 C) #11 D) #15 Answer: B 25) In a document flowchart of a manual customer payment processing system, "update customer file" will be shown by a(n) ________ symbol, and "update account receivable" will be shown by a(n) ________ symbol. A) input; output B) input; manual operation C) manual operation; output D) manual operation; manual operation Answer: D 26) A flowchart that depicts the relationships among the input, processing, and output of an AIS is A) an internal control flowchart. B) a document flowchart. C) a system flowchart. D) a program flowchart. Answer: C 27) In a program flowchart, branching to alternative paths is represented by A) a terminal. B) data/information flow. C) computer operation. D) decision diamond. Answer: D 28) Nancy Kempf has been hired by Andersen Manufacturing as a staff accountant in the internal audit department. She has been asked to thoroughly document the existing accounting information system in preparation for making recommendations for improvements to internal controls. She decides to begin with a description of the information stored in paper records, their sources, and their destinations. The documentation tool that he should employ for this purpose is a A) data flow diagram. B) document flowchart. C) system flowchart. D) program flowchart. Answer: B 29) Nancy Kempf has been hired by Andersen Manufacturing as a staff accountant in the internal audit department. She has been asked to thoroughly document the existing accounting information system in preparation for making recommendations for improvements. She decides to begin by meeting with the information technology staff in order to develop an understanding of the computer programs used by the system. The documentation tool that he should employ for this purpose is a A) data flow diagram. B) document flowchart. C) system flowchart. D) program flowchart. Answer: D 30) Nancy Kempf has been hired by Andersen Manufacturing as a staff accountant in the internal audit department. She has been asked to thoroughly document the existing accounting information system in preparation for making recommendations for improvements. She decides to begin by meeting with the information technology staff in order to develop an understanding of the overall operation of the AIS, including data entry, storage, and output. The documentation tool that he should employ for this purpose is a A) data flow diagram. B) document flowchart. C) system flowchart. D) program flowchart. Answer: C