Chapter 04 Defining the Project True False

Chapter 04 - Defining the Project 55. The development of a work breakdown structure with appropriate dates and budget is usually accomplished in a single iteration. FALSE The WBS is an outline of the project with different levels of detail. AACSB: Reflective Thinking Bloom's: Comprehension Learning Objective: Step 1: Defining the Project Scope Level: Easy 56. Studies suggest that there is a strong correlation between project success and clear project scope definition. TRUE Research clearly shows that a poorly defined scope or mission is the most frequently mentioned barrier to project success. AACSB: Reflective Thinking Bloom's: Comprehension Learning Objective: Step 1: Defining the Project Scope Level: Easy 57. Project scope describes what you expect to deliver to your customers when the project is complete. TRUE Project scope is a definition of the end result or mission of your project—a product or service for your client/customer. AACSB: Reflective Thinking Bloom's: Knowledge Learning Objective: Step 1: Defining the Project Scope Level: Easy 4-42 Chapter 04 - Defining the Project 58. One of the items included on a project scope checklist is the reviews with the customer. TRUE See Project Scope Checklist on Page 102. AACSB: Reflective Thinking Bloom's: Knowledge Learning Objective: Step 1: Defining the Project Scope Level: Easy 59. Quality and the ultimate success of a project are traditionally defined as meeting or exceeding the expectations of the customer or management. Refer to Figure 4.1 TRUE Quality and the ultimate success of a project are traditionally defined as meeting and/or exceeding the expectations of the customer and/or upper management in terms of cost (budget), time (schedule), and performance (scope) of the project (see Figure 4.1). AACSB: Reflective Thinking Bloom's: Comprehension Learning Objective: Step 2: Establishing Project Priorities Level: Easy 60. The criteria for project success include attaining objectives relating to cost, schedule, and revenue. Refer to Figure 4.1 FALSE Quality and the ultimate success of a project are traditionally defined as meeting and/or exceeding the expectations of the customer and/or upper management in terms of cost (budget), time (schedule), and performance (scope) of the project (see Figure 4.1). AACSB: Reflective Thinking Bloom's: Comprehension Learning Objective: Step 2: Establishing Project Priorities Level: Medium 4-43 Chapter 04 - Defining the Project 61. Statements of project scope are sometimes referred to as Statements of Work or Project Charters. TRUE Many companies engaged in contracted work refer to scope statements as statements of work (SOW). Other organizations use the term project charter. However, the term project charter has emerged to have a special meaning in the world of project management. A project charter refers to a document that authorizes the project manager to initiate and lead the project. AACSB: Reflective Thinking Bloom's: Knowledge Learning Objective: Project Management Structure Level: Easy 62. If a project criterion should be optimized if at all possible, it is classified as being constrained. FALSE The original parameter is fixed. The project must meet the completion date, specifications and scope of the project, or budget. AACSB: Reflective Thinking Bloom's: Comprehension Learning Objective: Step 2: Establishing Project Priorities Level: Medium 63. Basically, the WBS is an outline of the project with different levels of detail. TRUE The WBS is an outline of the project with different levels of detail. AACSB: Reflective Thinking Bloom's: Knowledge Learning Objective: Step 3: Creating the Work Breakdown Structure Level: Easy 4-44 Chapter 04 - Defining the Project 64. In general, work packages should not exceed 10 work days. TRUE Practice suggests a work package should not exceed 10 workdays or one reporting period. If a work package has a duration exceeding 10 days, check or monitoring points should be established within the duration, say, every three to five days, so progress and problems can be identified before too much time has passed. AACSB: Reflective Thinking Bloom's: Knowledge Learning Objective: Step 3: Creating the Work Breakdown Structure Level: Easy 65. In a Work Breakdown Structure for a software development project, the typical structure follows the major phases of software development. Refer to Figure 4.4 TRUE See Figure 4.4 on Page 112. AACSB: Reflective Thinking Bloom's: Comprehension Learning Objective: Step 3: Creating the Work Breakdown Structure Level: Medium 66. Integrating a project's work packages within the organization's management structure is known as work breakdown structure. FALSE Work packages are short duration tasks that have a definite start and stop point, consume resources, and represent cost. AACSB: Reflective Thinking Bloom's: Comprehension Learning Objective: Step 3: Creating the Work Breakdown Structure Level: Medium 4-45 Chapter 04 - Defining the Project 67. Scope definitions are usually brief with only one or two pages being typical for small projects. TRUE Scope definition should be as brief as possible but complete; one or two pages are typical for small projects. AACSB: Reflective Thinking Bloom's: Knowledge Learning Objective: Step 1: Defining the Project Scope Level: Easy 68. A work breakdown structure is frequently used on projects such as software development where the project is focused on activities rather than deliverables. Refer to Snapshot from Practice on Page114 TRUE The WBS should conform to how you are going to schedule work. For example, if assignments are made in terms of days, then tasks should be limited as best as possible to one day or more to complete. Conversely, if hours are the smallest unit for scheduling, then work can be broken down to one-hour increments; final activities should have clearly defined start/end events. Avoid open-ended tasks like "research" or "market analysis." AACSB: Reflective Thinking Bloom's: Comprehension Learning Objective: Step 3: Creating the Work Breakdown Structure Level: Medium 69. Responsibility matrices are used primarily with small and medium sized projects and have limited use in large projects. FALSE One tool that is widely used by project managers and task force leaders of small projects is the responsibility matrix (RM). The RM (sometimes called a linear responsibility chart) summarizes the tasks to be accomplished and who is responsible for what on a project. AACSB: Reflective Thinking Bloom's: Knowledge Learning Objective: Responsibility Matrices Level: Medium 4-46 Chapter 04 - Defining the Project 70. In a work breakdown structure deliverables are ignored and replaced with activities or tasks that have been grouped in phases. FALSE Once the scope and deliverables have been identified, the work of the project can be successively subdivided into smaller and smaller work elements. The outcome of this hierarchical process is called the work breakdown structure (WBS). AACSB: Reflective Thinking Bloom's: Knowledge Learning Objective: Project Management Structure Level: Medium 71. The intersection of the WBS and the OBS represents a control point, called a cost account. TRUE The intersection of the WBS and OBS represents the set of work packages necessary to complete the subdeliverable located immediately above and the organizational unit on the left responsible for accomplishing the packages at the intersection. AACSB: Reflective Thinking Bloom's: Knowledge Learning Objective: Step 4: Integrating the WBS with the Organization Level: Easy 72. The most commonly used scheme for coding the work breakdown structure is to use a department project number assigned by the accounting department. FALSE The most commonly used scheme in practice is numeric indention. AACSB: Reflective Thinking Bloom's: Comprehension Learning Objective: Step 5: Coding the WBS for the Information System Level: Medium 4-47 Chapter 04 - Defining the Project 73. For large companies, the organization breakdown structure is used rather than the work breakdown structure. FALSE The OBS defines the organization subdeliverables in a hierarchical pattern in successively smaller and smaller units. Frequently, the traditional organization structure can be used. Even if the project is completely performed by a team, it is necessary to break down the team structure for assigning responsibility for budgets, time, and technical performance. AACSB: Reflective Thinking Bloom's: Knowledge Learning Objective: Step 4: Integrating the WBS with the Organization Level: Medium 74. The hierarchical work breakdown structure can be used to represent the need for information at various levels of management. TRUE The WBS is a map of the project. Use of WBS helps to assure project managers that all products and work elements are identified, to integrate the project with the current organization, and to establish a basis for control. AACSB: Reflective Thinking Bloom's: Comprehension Learning Objective: Step 3: Creating the Work Breakdown Structure Level: Medium 75. The intersection of work packages and the organization unit creates a project control point called a cost account. TRUE The intersection of the WBS and OBS represents the set of work packages necessary to complete the subdeliverable located immediately above and the organizational unit on the left responsible for accomplishing the packages at the intersection. AACSB: Reflective Thinking Bloom's: Comprehension Learning Objective: Step 4: Integrating the WBS with the Organization Level: Medium 4-48 Chapter 04 - Defining the Project 76. Reviews with customers only refers to projects with external customers who are paying for the project. FALSE Completion of the scope checklist ends with a review with your customer—internal or external. The main concern here is the understanding and agreement of expectations. AACSB: Reflective Thinking Bloom's: Knowledge Learning Objective: Step 1: Defining the Project Scope Level: Easy 77. A typical responsibility matrix will include not only those responsible for a specific task but also those who supply support and assistance. Refer to Figure 4.6 TRUE See Figure 4.6 on page 117. AACSB: Reflective Thinking Bloom's: Comprehension Learning Objective: Responsibility Matrices Level: Easy 4-49