Basic Concepts And Stages Of Monitoring And Evaluation Implementation

BASIC CONCEPTS AND STAGES OF MONITORING AND EVALUATION IMPLEMENTATION INTRODUCTION Monitoring and Evaluation (M&E) are two integrated activities in the framework of controlling a program. Although it is a single activity, Monitoring and Evaluation have different focuses from each other. Because this activity uses a training method (workshop), this material is only as an enrichment equipped with basic information covering important aspects of Monitoring and Evaluation (MONEV), such as understanding, objectives, functions, benefits to the manufacturing process. DEFINITION OF MONITORING & EVALUATION VALUATION Monitoring activities are more focused on the activities being carried out. Monitoring is carried out by digging to obtain information regularly based on certain indicators, with the aim of knowing whether the ongoing activities are in accordance with the agreed plans and procedures. Monitoring indicators cover the essence of activities and targets set in program planning. If monitoring is carried out properly, it will be useful in ensuring the implementation of activities remains on track (according to guidelines and program planning). Also provide information to program managers in case of obstacles and deviations, as well as input in conducting evaluations. In principle, monitoring is carried out while activities are ongoing to ensure the suitability of processes and achievements according to plan or not. If deviations or inactions are found, they are immediately addressed so that activities can run according to plan and target. So, the monitoring results become input for the benefit of the next process. While evaluation is carried out at the end of the activity, to find out the results or final achievements of the activity or program. The results of the evaluation are useful for the implementation plan of the same program at other times and places. As shown in the figure of the Majamen Monev Cycle, the Monitoring (and evaluation) function is one of three other important components in the program management system, namely Planning, Implementation and Corrective Action (through feedback). As a cycle, it takes place intensely towards achieving targets between and ultimately program goals. Stages of Monitoring and Evaluation Monitoring and evaluation (monev) not only requires an understanding of program preparation, planning, implementation but also about reporting program evaluation results. The results of the monev are valuable information that can be used as a guide for leaders or policymakers to make policies for non-profit organizations. A person with the ability to compose instruments, Collecting data, analyzing data to interpreting the results of the analysis is very necessary so that conclusions are obtained in the form of analysis results. The results of this monev data analysis become valuable information for future program planning decisions. The implementation of internal monitoring and evaluation (Monev Internal) is expected to contribute to the quality assurance of organizational activities. Internal Monev is carried out as a consistency of quality assurance where its activities can continue to be monitored on an ongoing basis. When MonevIn activities will be carried out, it is worth determining the scope of the Internal Monev itself. The scope in question, for example, is the type of program activities (community service), the functions and tasks of the staff, and the benefits that will later be achieved. Of course, the implementation of Internal Monev also requires competent resources, an adequate number of team members, team expertise, until the period of implementation of Internal Monev. Internal Monev activities are usually carried out by sampling, meaning that not all data is examined and evaluated. However, if time permits, it is possible to conduct census examinations. The first step taken by Monev Internal is to conduct a review which can be grouped into 4 (four) basic steps, namely: 1) Review the system by asking questions. For example, do all staff understand the quality policy that has been set by the organization, how the management system is planned and whether it is in accordance with the desired objectives, etc. 2) Review through documentation of work procedures or activities to ensure that they are easily understood by program staff. 3) Compare processes with applicable standards, agreed MonevIn scope, organizational quality policies, and examine work procedures and activity reports in the field. 4) Record findings/nonconformities, namely if no work plan is found, the required documents are missing or lacking, or other nonconformities are found that require immediate improvement Once these four basic steps are done, the Internal Monev is ready to be implemented. Internal Monev activities can also be carried out gradually in each period, for example in the Internal Monev period of the first year, process checks and compliance with program procedures are carried out. Then in the next period, Internal Monev activities continued with an examination of the achievement of work indicators and a review of the work that had been done.