Introduction And Participant Orientation

Education Management Strengthening Initiative: Managing For Quality CHAPTER 1 INTRODUCTION AND PARTICIPANT ORIENTATION A. Goals After completing this session, participants are expected to be able to: 1. Identify other participants, including those they did not know before 2. outline the main administrative issues and procedures related to the workshop 3. articulate shared ground rules for behavior during the workshop 4. discuss the aims of the workshop and participants' general expectations for the workshop B. The duration given is 1 hour C. The content contained in the book is: It is important for people to get to know each other early in the workshop, and to establish an open and honest learning atmosphere. It is equally important for the facilitator to understand the expectations and needs of the participants so that they can deliver the workshop in a responsive event. D. Activity 1.1 – Introductions and expectations for this activity which lasts for (45 minutes). Pair up with someone they don't know, and take three to five minutes to introduce each other, because they need to introduce themselves to each other to the larger group with three focuses in mind, namely: • Their names • designation • what they have done differently in their workplace since the workshop ran The trainer will help you share the ideas in the plenary session. Now open your mind to the workshop, in plenary, share your answers to the following questions: When you were invited to this workshop, what did you think you would learn here by changing the way you do your work? E. Administrative Issues Explain to participants about administrative arrangements, including meals, travel, expenses and other matters that must be met. F. Goals Participants should first read the workshop objectives in the introduction and ask questions that clarify anything they do not understand regarding the objectives. G. Basic rules of the workshop Develop basic rules for the workshop. Invite participants to identify and agree on ground rules that will help regulate behavior and support a smooth running workshop. With rules like: • No conversation • The phone must be deactivated • all participants and trainers have the responsibility to ensure that sessions start and end on time • Respect other people's points of view • Speak loudly so everyone can hear • Participants must close their gotu kola books unless instructed to do so by the coach. H. Coach Notes Details of event times: • Introduction and expectations from participants (45 minutes) • Administrative issues (5 minutes) • Review goals and progress regarding basic rules (10 minutes) OBJECTIVE Participants must be able to: • Identify other participants, including those they do not know • Discuss the aims of the workshop with other participants and their expectations from attending this workshop • Outline the main administrative issues and procedures related to the workshop • Articulate shared ground rules for behavior during the workshop MATERIAL Name tag, flip chart holder, paper holder, pen, adhesive PREPARATION • Determine what opening ceremonies are required, and the time allocation for the event • Make sure you understand the administrative arrangements for the workshop I. PROCEDURE • As the first day of the workshop, there will most likely be an opening ceremony. If this is a problem, you need to plan and make sure it happens on time. Note that time has not been allocated for the opening ceremony, so you will need to anticipate and respond to any time changes resulting from the opening or starting later than scheduled. • Emphasize the importance of participants getting to know each other and establishing a relaxed, informal atmosphere. • Ask participants to pair up with someone they don't know and spend three to five minutes doing a partner recognition activity. then ask them to briefly introduce each other to the whole group. • Participants can then briefly express their expectations of the workshop during the plenary session. These expectations must be listed by the facilitator on a flip sheet. This list should then be pasted On wall place of reference during the workshop. The facilitator may periodically refer to this list during the workshop to indicate if certain expectations are being met. • Make sure everyone is wearing a name tag and that the name is written large and clearly so it is easy to see. • Explain the administrative arrangements for the workshop including daily sign-offs, meals, travel costs etc. Confusion about such things can disturb participants. • Lead participants in reviewing the workshop objectives found in the section on managing school finances. • Involve participants in a discussion about the basic rules they want and participants must agree and commit to the applicable basic rules.