Duties and Functions of School Administrative Staff

Duties and Functions of School Administrative Staff 1. Tasks a. Main tasks of administrative affairs Carrying out School Administration and being responsible to the Head of Administration, with detailed tasks, such as compiling school administration work programs, managing school finances, managing personnel and student administration, coaching and developing school administration staff careers, compiling school equipment administration, compiling and presenting school data/statistics, coordinating and implementing 7K, compiling activity implementation reports, managing periodic administration. b. Main Duties of the School Treasurer Carrying out all School Financial Administration, including routine finances/UYHD/BOPS, BOS Funds, School Committee Funds and Funds from other sources, directly responsible to the Head of Administration, with detailed tasks, such as Storing documents, checking accounts or school financial banks, submitting payments, making reports on the use of BOPS, BOS, school committee and other sources of finance, carrying out the withdrawal and return and payment of state finances according to instructions, storing archives/documents and financial SPJs, making budget position reports (absorption capacity), making Waskat Result Sheets, becoming/carrying out treasury duties from each committee formed by the school, forming finances based on their financial sources in the general cash book, assistants and tabular. c. Main tasks of inventory and equipment affairs Implementing school inventory and equipment administration is responsible to the Head of Administration, with detailed tasks such as recording receipts of inventory and non-inventory goods, filling in the inventory master book, filling in the inventory group book, making a book of receipts and expenditures of non-inventory goods, making a book of expenditures / use of inventory goods, making codes / codes on inventory goods, making reports on the condition of inventory goods, filling in goods cards, making minutes of the deletion of inventory goods, storing documents of ownership of inventory goods and other documents, making a list of infrastructure or room needs, making a list of inventory goods announcements in each room. d. Main Duties of Personnel Administration Affairs Carrying out Personnel Administration, responsible to the Head of Administration, with detailed tasks such as filling out the Employee Master Book, making DUK, R7/R6(F-3) and DSO (F-1,2) for teachers or employees, making a list of predicted increases in teacher/employee salary levels or groups, making and submitting files for periodic salary increase requests for teachers or employees, making teacher and employee attendance lists, storing personnel data files or archives, making decrees for division of tasks and assignment letters, making salary lists, making lists of honorarium and welfare payments. e. Main Duties of Student Administration Affairs Carrying out Student Administration, responsible to the Head of Administration, with detailed tasks such as making a list of Student Registration Numbers, filling in the Student Klaper Book, filling in the student master book, filling in the student transfer book, making a list of student conditions, posting a list of student conditions, posting a list of students per class, recording new student registrations, making proposals for exam participants, keeping a list of graduates, keeping a list of STTB acceptance or submission, keeping a list of value collections (leger), providing forms for summoning students' parents, making student certificates and transfer letters, providing forms for entering and leaving the class, filling in the student condition data board. f. Main Duties of Correspondence Administration Carrying out Correspondence Administration, responsible to the Head of Administration, with detailed tasks such as creating incoming and outgoing mail agenda numbers, filling in incoming and outgoing mail agenda books, filling in expedition books, storing archives and delivering letters, maintaining and organizing archives and documents of decrees, reports and others, helping smooth school administration, making treasurer administration, making personnel administration, storing and maintaining the confidentiality of school data. g. Main Duties of Library Manager Carrying out Library Administration, responsible to the Head of Administration, with detailed tasks such as filling in library master books and package books, creating book classification numbers/codes, creating library visitor books, creating card completeness, date due slips, borrower member catalogs, creating visitor and borrower statistics/graphs, creating book condition reports, creating lists of inventory usage in the library. h. Main Duties of Laboratory Manager Carrying out Laboratory Administration, responsible to the Head of Administration, with detailed tasks such as recording/booking laboratory goods, providing books on the use of laboratory goods, making a list of laboratory usage, serving the needs of practical tools, arranging, maintaining, and caring for laboratory tools, making a list of reports on the condition and mutation of tools, making a list of practical material needs. i. Main Duties of School Assistant/Guard Carrying out school cleaning and security activities, responsible to the Head of Administration, with detailed tasks such as maintaining and implementing cleanliness of the entire school building, helping to provide teacher/employee needs, preparing drinking water, washing and storing drinking and eating utensils, opening and locking all rooms, cleanliness of student toilets, cleanliness of teacher and principal toilets, carrying out night duty. b) Functions of School Administrative Personnel • Operational planning of school secretarial activities • Implementation of secretarial administration which includes administration, personnel and school finances. • Implementation of evaluation and reporting on the implementation of tasks general • Implementing secretarial coordination