‭CLAIMS‬ ‭The function and activities of the accounts receivable administration‬ I‭n view of the undesirable combination of functions of registration and storage, if possible,‬ ‭the officials charged with maintaining the accounts receivable administration should not‬ ‭also be responsible for maintaining the general ledger administration.‬ ‭T he information needs‬ ‭ he information needed regarding the claims arise from the implementation debtor‬ T ‭policy,‬‭that's part of financing‬‭policy, in particular‬‭the liquidity and the solvency of‬ ‭the organization are central.‬ ‭ orms of registration of claims‬ F ‭The registration of claims is now possible in‬‭principle by two grouping criteria‬ ‭of the basic data‬‭(which we will discuss in more detail, namely: 1. Per debtor;‬ ‭2.‬‭Based on another classification criterion, such as:‬ -‭ ‬ ‭Invoice date (historical order);‬ ‭-‬ ‭Invoice number (slip system).‬ ‭Ad 1. Registration per debtor‬ ‭ he previous paragraph showed the desirability of administering claims on accounts per‬ T ‭customer, if information is required regarding the total amount to be claimed per‬ ‭customer, specified by amounts per origination or per expiry date. Within the record per‬ ‭customer are distinguished accounts‬ ‭receivable file,‬‭that are the fixed‬ ‭data such‬‭as‬ ‭name and address, credit limit, possible discount percentages, etc accounts‬ ‭receivable‬ ‭file‬‭, that are the variable‬ ‭data,‬‭such as the invoice details, including invoice date, number‬ ‭and amount and of the payments received, the amount, date, payment method and any‬ ‭discount deducted. The changes from invoicing are automatically processed in the‬ ‭accounts receivable administration and, as totals, in the general ledger administration.‬ ‭Total checks must be carried out using a network‬ ‭of control totals‬‭.‬ ‭Ad 2. Other forms of accounts receivable administration‬ I‭t is not necessary in all cases to administer the claims on accounts per customer.‬ ‭Registration on accounts per customer can be waived when:‬ ‭-‬ ‭The different claims usually to the same customers are‬‭settled item by item,‬‭or,‬ ‭at least, in the case of payments relating to more than one item, it is easy to‬ ‭determine which items they are.‬ ‭-‬ ‭Few‬‭or no credit notes to‬‭prevent price corrections or partial returns and‬‭There is no‬ ‭-‬ ‭need for insight into purchasing and/or payment behavior of‬‭the customers.‬ ‭One then speaks of one‬‭account-free accounts receivable‬‭administration‬‭.‬ ‭Reminding debtors‬ I‭n many companies, a significant part of the business assets is recorded in the accounts‬ ‭receivable asset. A good system of accounts‬‭receivable monitoring is‬‭then significant for‬ ‭three reasons:‬ ‭-‬ ‭It leads to reduction‬‭in financing costs of‬‭debtors.‬ ‭-‬ ‭It is an important element of cash management; It Promotes Namely The‬ l‭iquidity of the first order‬‭(ratio of cash to short-term debts). It Promotes‬‭the‬ ‭maintenance of the value of‬ ‭-‬ ‭the accounts receivable.‬‭( As claims grow older, the‬‭danger increases that the‬ ‭debtor will not be able to meet its obligations; Furthermore, as receivables age,‬ ‭it becomes more difficult to collect them).‬