The Nature of Office Work

The Nature of Office Work Basically, every company or organization, large or small, has parts that carry out main tasks and some others carry out supporting tasks. One part that carries out supporting tasks is office work. Office work is the activity of organizing and recording events that are carried out so that they become useful information. Office work is also interpreted as a supporting job for the main task related to work in the field of writing, recording, which is related to hard work or service. a. Definition of office work according to experts. According to George R. Terry, office work is an activity that consists of conveying information verbally and making written documents and reports as a way to summarize many things quickly, and is useful for providing a factual basis for supervisory actions of the leadership. According to William Leffingwell and Edwin Robinson, office work is work related to documents from business entities, making documents, and maintaining funds to seek information later. According to Geoffrey Mills and Oliver Standingford, defining office work is emphasizing the function of the office, namely providing a service regarding communication and documents, including receiving, recording, processing, providing information and protecting assets. Sedarmayanti (2009), the essence of office work can be divided into several, namely: • Collecting or calculating information, namely the activity of searching for and trying to make all information that was previously not or scattered everywhere into information that is ready to be used as it should be. • Recording information, namely the activity of adding information with various kinds of equipment in accordance with the development of modern technology and the need for information needed so that the form of information can be immediately ready to be used. • Processing information, namely various activities of working on information with the intention of presenting it in a more useful form. • Duplicating information, namely the activity of multiplying information in various ways and tools as much as the amount needed. • Sending information, namely the activity of conveying information in various ways and tools from one party to another. • Storing information, namely the activity of putting or placing information in various ways and with various tools in a certain place so that it is more organized, systematic and safe. b. Characteristics of office work Office work has several characteristics as follows: • Office work has the nature of serving the main tasks of the office to achieve goals. • Office work that is of a service nature makes it permeate all parts of the company or organization. • Office work that permeates the entire company makes all elements in the company do office work. c. Types of office work In general, office work can be divided into two types, namely: • Office work that is administrative in nature, namely office work that is directly related to writing-based work, such as: managing incoming and outgoing letters, typing, storage, personnel management, financial management, and so on. • Office work that is not administrative in nature, namely office work that is not directly related to writing-based work, such as: receiving guests, security services, cleaning services, and telephone services. d. Scope of office work In carrying out office work in each organization has its scope depending on the needs of each company. In general, the scope of office work can be divided into two, namely: • The breadth and narrowness of the scope becomes the main task of each company where large companies with wide reach require more information to be handled compared to companies with narrow scopes. • The nature and type of business of a company.