University:
Massachusetts Institute of Technology
Course:
15.501/516 | Accounting
Academic year:

2023
Views:

306

Pages:

13
Author:

Kaila Baxter

Guide to Meetings Meeting Planning Checklist Why meet? | Who to include? | What to discuss? | How to record ideas? | Where to meet? | 2 Meeting Goals and Purpose Identifying problems Solving problems Brainstorming ideas Gathering information Organizing Decision making Completing Planning for implementation 3 Balancing Competing Needs | | | | | 4 Maximize speed End on time Prioritize task by emphasizing a fast decision Be individually accountable; resist “groupthink” Work with limited perspective and resources | | | | | Maximize input Take time needed to be thoughtful & creative Prioritize process by promoting discussion and inclusion Be mutually accountable: move with the group Work with diverse perspectives and resources Who to Invite? How many participants? | What type of group do you want? | Who needs to be there? | How much background or new information do they need? | 5 Orchestrate the Roles Who will serve as facilitator? | Who will serve as scribe? | Who will serve as timer? | Who will serve as minutes writer? | 6 Set the Agenda Specify the purpose and the participants | Schedule agenda items | Explain each agenda item | Decide on the discussion format | Decide on a decision-making technique | Distribute the agenda in advance | 7 Opening the Meeting Set the tone | Remind participants of their roles | Reach agreement on ground rules | Involve people early | Use icebreakers with new groups | 8 Mental Listening Skills Remove internal and external barriers | Show an active interest in understanding others | Hear the differences between issues and motives | Distinguish between logical and emotional content | 9 Nonverbal Listening Skills Posture – “an open center” | Eye contact – “listening/speaking connection” | Facial expressions and nodding | Hand and arm gestures | Awareness of others’ body language | 10 Space around You Space for yourself – sit or stand? | Space between people | Space at the table | Space based on culture | 11 Decision-making Models Executive or expert decisions | Majority vote | Consensus | 12 Ending the Meeting Know when to end | Summarize the meeting | Confirm the summary | End on a positive note | Follow-up to ensure implementation | 13