Medical Office Documentation, Correspondence, and Supplies

CH 8, 10, 11 Question The body of the letter should______. A summary of the reason a patient entered the hospital, the care the patient received in the hospital, and the outcome of the hospitalization is found in the __________. The appropriate position for the signature block is ________. Answer begin two lines below the subject line. hospital discharge summary. aligned with the complimentary closing. speech recognition technology. Which of the following technologies has the potential of eliminating the need for transcribing provider's notes The type of documentation that provides an orderly series of steps for dealing with SOAP any medical case is_____. Important information about a patient's medical history and present condition is patient's health record. found in the______. In general writing, use numerals when the number is_______ or greater. 11 draw a line through the The appropriate way to delete information on a medical record is to______. original information so it is still legible. needed in the office but do Incidental supplies are_____. not threaten the efficiency of the office. Most supplies on the medical office can be classified as administrative, clinical general or______. which of the following is the correct dateline for a business letter? August 20, 2015 An example of an expendable items is a(n)________. prescription pad Envelopes that have a transparent windows are used for______. invoices and statements. you have 30 days in which to "Net30" on a payment invoices means__________. pay the order in full. Which type of office machine scans each page of a document, translates the information into electronic impulses, and transmits the impulse over the telephone Facsimile machine**** line to another machine where they are converted into an exact copy of the original document. behind adjacent to the administrative supplies are generally stored_____. reception area information is stored permanently on the _____ for later retrieval. Hard disk drive. The provider's name and address that are printed at the top of formal business letterhead. stationary is called_______. How many spaces should be left above the signature block to allow for the three to four signature. Objective or external factors that can be seen or felt by the practitioner or signs measured by an instrument are called ______. places two lines below the last The complimentary closing is_______. line of the body. The steps in processing mal involve sorting, recording, annotating, and________. distributing The responsibility for organizing most office supplies often lies with the _______. medical assistant Subjective or internal conditions felt by the patient are______. symptoms. All information should be entered in the record at the time of a patient's visit, not due course days, weeks or months later, this is called_____. entered into the patient's A medical record received from another health provider should be______. chart The impression or pattern that can be seen when paper is held up to the light is watermark called a _____. The right to sign a release-of-records form for a child when the parents are either the mother or the divorced belongs to_______. father. Recording information in the medical record is called______. documentation An example of a periodic supply is______. Interoffice memos are used to_______. Durable items are_______. When should you record exam and test results? Notations inside information such as the number of enclosures that are included with the letter and_____. Periodic supplies need to be reordered______. After checking the expiration dates on supplies______. appointment books facilitate informal written communication within an office. used indefinitely. as soon as they are available. the names of other people who will receive copies of the letter. occasionally store the supplies with the latest expiration dates in the back. The letter writer's initials followed by a colon or slash and the typist's initials constitutes the _________. Protection against spammers is provided by_______. Comparison pricing, ordering and establishing and maintaining relationships with vendors is the responsibility of the ____. identification line. What is the first thing that should be done when a shipment of supplies arrives at the medical office? check the shipment against the order form and packing slip. place a note near the correction stating why it was made. a form that authorizes a purchase for the practice. Which of the following is appropriate when correcting a medical record. A purchase order is______. antivirus software. medical assistant What color is used by some facilities to ensure handwritten records are the original versus a copy? blue An effective way to prevent an unanticipated shortage of supply item is to_______. request that workers finish one container before opening a new one. Information such as laboratory results that are required quickly are commonly fax sent to the medical facility by which method? Proofreading involves checking a document for spelling and format errors, as well grammatical errors. as checking the documents for_____. is important when there is a Ordering supplies ahead of schedule ______. large demand for a product. are absolutely necessary for Vital supplies are items that______. smooth running of the medical office. A current trend in printers is the____. "all-in-one-printer" one-inch margins on the left General guidelines for business letters include____. and right of 8 1/2 inch-wide paper