Lecture Note
Navigating Microsoft Teams Client
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University:
Boston University -
Course:
MET CS 201 | Introduction to Programming Academic year:
2022
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Views:
202
Pages:
11
Author:
5CelestialChronicle
Microsoft Teams Table of Contents
1.
2.
3.
4.
5.
6.
7.
8.
9.
Navigating Microsoft Teams Client
Intro to the Chat Screen
Calls Options
Calls Settings
Scheduling Meetings
Joining Meetings / Functionality
Meetings Functionality cont.
Other Tips and Tricks
Other Tips and Tricks cont. Navigating Microsoft Teams Client
Navigate Forward and Backwards in
the client
See your mentions, Replies and
Likes
Have one on one/group chats and
audio/video calls
Start text
convo
Search for user to chat
with
Talk and collaborate in channels
open to everyone on the team
View assignments distributed in
your classrooms
View Outlook Calendar / Attend
Meetings / Create New Meetings
Make Audio/Video Calls. Check
Voicemail and call history
Find and access new apps
Set your status for others
to view
View and edit your
account settings
(This status will carry over to
other O365 products such as
Outlook)
1 Intro to the Chat Screen
Initiating a Chat/Call
1.
Search name in the
search bar
2.
Click name in
“Recent” section
3.
Click name in
“Contacts” section
To add others to
the chat
➔ click
Shared files within a chat
Upload a new file to
A.
chat
➔ click
To Audio call users
in chat
➔
click
B.
➔
View past uploads
click “Files”
Schedule a teams
meeting with users in
chat
➔ click
To screen share
with users in chat
➔ click
To Video call users
in chat
➔ click
***Note: All users listed in
chat will be included in all
actions conducted in chat-this includes calls, screen
share, etc...
2 Calls Options
●
Calls can be made in several
places through Teams. Therefore
it isn’t necessary to navigate to
the “Calls” tab to initiate a call.
One of the 3 methods listed in
the previous slide are just as
suitable.
●
The “Calls” tab is most useful to
view the○ History- a log of all your
past incoming and outgoing
calls
○ Voicemail- all
listened/unlisted voice
messages
3 Calls Settings
1
The “Calls” setting screen presents several
options for users, most importantly voicemail
settings
● Select unanswered options○ Go to voicemail
○ Do nothing (do not go to voicemail)
●
You can also configure a personal
voicemail message
2
4
3
***Note: Don’t forget when making calls that users can have
a voicemail. If you don’t wish to leave a voicemail,
remember to hang up the call!
4 Scheduling Meetings
Meetings can be created in Outlook, but also in teams. All
meetings schedule in teams will show up on your outlook
calendar and all outlook meetings will appear in your
teams calendar.
Meetings can be impromptu, started from the chat screen as
previously noted or they can be scheduled in:
●
Teams in the “Calendar” tab by clicking
●
Outlook by clicking
in the top ribbon in the
“Meeting Occurrence” tab when scheduling a meeting
○
Text similar to below will be placed at the bottom
of your meeting invite:
Join Microsoft Teams Meeting
+1 857-327-9109 United States, Boston (Toll)
Conference ID: 298 102 359#
Local numbers | Reset PIN | Learn more about Teams |
Meeting options
___________________________________________
5 Joining Meetings / Functionality
Meetings can be joined by clicking the “Join Microsoft Teams Meeting” link in the meeting invitation in
either the Outlook or Teams calendar
Once joined, Meetings have several functions that can be utilised
Video and audio options
Screenshare/ select
window to share
Show Chat/Participate in
chat
Show participants / add
participants
6 Meetings Functionality cont.
Some other useful
features of teams
meetings areRecording:
Meetings will be saved
from one “Start
Recording” is selected
until end of meeting or
“Stop Recording” is
selected
Meeting Notes:
Collaborative space for
attendants to record
information
***Note: Both the Meeting Notes and Recording will be saved in the meeting itself. To view these
files, go to the calendar and select the respective meeting. They both will be saved in the “Chat”
section of the meeting
7 Other Tips and Tricks
●
Utilize the search bar atop the client to start and find chats. It reduces navigation and much of teams functionality can be accessed on
the chat screen
●
Click the Triangle symbol next to menus to toggle whether to hide or show the menu
●
You can remove chats in the “Recent” section of the chats tab by: Hovering over the chat -> click “...” -> click “Hide”
8 Other Tips and Tricks cont.
●
When in a meeting, be sure to set your status to “Do Not Disturb” to not receive notifications during your presentation
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Navigating Microsoft Teams Client
of 11
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